Holley Central School District

Device User Agreement Policy and Protection Plan
	
Distribution	

The Holley Central School District will provide a portable computing device, power cord, and carry bag to each student involved in the 1:1 technology initiative at the beginning of the school year.  

Ownership	

All devices provided by the district are the property of the Holley Central School District.  Students in grades 6 and up will be permitted to take their devices home with them daily as long as they have completed, signed, and returned the device user agreement.

Term of Agreement	

Devices will be distributed to students at the start of school and will be collected from students at the end of school in June.  Students will be able to use the devices throughout the entire school year.  Students who withdraw or leave the district must return their school device and any school accessories on or before the date that they leave.

Use of Device	

Educational content and resources will be delivered through the devices.  Each day, students are expected to bring their device to school in working order and fully charged.  Students, with support from parents, are expected to manage their device in a way that minimizes the likelihood of damage, loss, and theft. The district will provide software applications that are essential for schoolwork. It is the responsibility of the student to back up any personal content from the device before the date the device will be collected. We suggest that you use the district provided cloud storage called OneDrive to avoid any potential data loss.

Monitoring student use is a partnership between families and the district.  All uses of the device must be consistent with district policies and the student Code of Conduct. Each laptop contains filtering software that works both on and off the school network.  While the devices are being utilized in the home, or in other locations off school district property and not a school function, parents and/or guardians are responsible for proper supervision of the student’s use of the device. We recommend parents/guardians visit the following resources and articles regarding student cyber usage:  https://www.ice.gov/cyber-crimes/resources 

Cost of Use	
	
The district will purchase the device and all required software.  Families are responsible for purchasing the Device Protection Plan to offset unanticipated costs due to damage or theft of the device.  

Protection of Laptop	

The Device Protection Plan from the district will cover repair and/or replacement costs in the event a device is damaged, destroyed, or stolen.  The Device Protection Plan will insure the device for the duration of the Term of this Agreement (one school year). The cost of the Device Protection Plan is a $25 nonrefundable fee.  The Plan will cover costs for repair and/or replacement of a device due to accidental damage or theft after the payment of the appropriate deductible.  If the device is accidentally damaged, the student or parent must pay a deductible and the district will pay any further repair/replacement cost. There is a $10 deductible for accessories.

If the device is stolen, the student or parent must pay a deductible and the district will pay the remainder of the replacement cost.  Police reports must be filed by the student or parent for stolen devices and a copy be provided to the district. The Device Protection Plan does not cover damage or loss due to dishonest, fraudulent, intentional, negligent, or criminal acts. This Device Protection Plan will be null and void if we determine that a device has been altered or modified by someone other than the IT department. 

The Plan will cover up to 3 claims per school year after which the device must stay at school. Failure to pay the deductible will result in a loss of take-home privilege.  If parents/guardians do not enroll in the Laptop Protection Plan, they are fully responsible for any repair and/or replacement costs up to a maximum of $650 in the same way they would be responsible for any other damaged or lost school property, such as textbooks.

Do you have a wireless internet connection at home?
   Yes           No

I accept the terms of the Device User Agreement Policy. I wish to enroll in the Device Protection Plan and have paid the $25.00 fee. I understand that this is a non-refundable fee that provides protection until the end of the current school year, but with a maximum of 3 claims (after which the device must stay at school).
I accept the terms of the Device User Agreement Policy but I decline to enroll in the Device Protection Plan. I understand that I am fully responsible for any repair and/or replacement costs (see estimated costs below*) in the same way I am responsible for other damaged or lost school property, such as textbooks. 
Parent/Guardian Signature: ________________________________________________  	Date: _______________
Parent/Guardian Name (printed): _____________________________________________
Student Name (printed): _____________________________________________________
Please return this page, with proof of any payments, to the device distribution staff at the scheduled date/time. 
I understand that my child will not be able to take their device home until this form is returned.

Device Protection Plan Summary

Protection Plan Fee/Coverage                              
	Effective Coverage/Expiration Dates

•	Effective date: Coverage begins on July 1 or when the nonrefundable enrollment fee is paid, whichever is later.  

•	Expiration date: Coverage ends on the earliest of the following dates:  June 30, return of device, no longer enrolled in school, or no longer eligible to use the device.  Please be sure to return the device before the expiration date to ensure that coverage is always in effect.	
Non-Refundable Annual Fee………………$25

Damage Deductible
Damage Deductible…$25 (1st occurrence)
Damage Deductible…$50 (2nd occurrence)
Damage Deductible…$75 (3rd occurrence)
Accessory Deductible…$10
Liability Limit…………$650

Theft Deductible*
$75   (1st occurrence)
$150 (2nd occurrence)
$300 (3rd occurrence)
*Police report must be filed  
  within 48 hours 		
Coverage

•	Accidental Damage:  Pays for accidental damage caused by liquid, spills, drops or other unintentional events (requires written explanation from parent). 

•	Theft:  Pays for loss due to theft (claim requires a police report be filed within 48 hours, with a copy provided to the district).

•	Electrical Surge: Pays for damage to the device (requires written explanation from parent).	Repair Warranty

All Holley repairs carry a 30-day warranty. Damage or malfunction determined to be the result of the original repair will not carry a deductible or other charge if a claim is re-submitted within 30 days of the device return date.  

Exclusions

•	Coverage is limited to the device and accessories as provided by the district. Any alteration of the device or accessories voids this protection plan. In these cases, claim resolutions and accompanying fees will be decided at the discretion of the district, up to but not exceeding the full cost of repair/replacement.

•	Cosmetic damage that does not affect the functionality of the device. This includes, but is not limited to, scratches and dents.

•	“Jailbreaking” or otherwise voiding the manufacturer’s warranty by altering the software. Jailbreaking is a term used to describe a process by which normal manufacturer controls on the functionality of the device are bypassed. Altering any district settings is not permitted.

•	The Holley Central School District is not liable for any loss, damage (including incidental, consequential, or punitive damages), or expense caused directly or indirectly by the equipment. 	

•	Damage caused by dishonest, fraudulent, intentional, and negligent (not locked/stored in an insecure manner or location) or criminal acts. Students and parents will be responsible for the full amount of repair/replacement for damage or loss that falls in this category.

•	The following prices are estimates, as exact costs for each repair will be made upon further inspection of the damaged device.
	
	Item
Device………………………………………
Screen………………………………………
Keyboard………………………………….
Charger…………………………………….
Other items will be charged based on current price of parts.	Estimated Cost*
$650
$150
$35
$20

After 3 claims for damage/theft the student will not be allowed to take a device home.	

Holley Central School District Technology Pledge	

•	I will be ready to learn every day with my device (this includes having it on campus and fully charged each day). 

•	I will be responsible and protect my device by always carrying it in a secure manner to avoid damage both in and out of school. 
•	I will be responsible and never leave my device unattended in an unsupervised location, both in and out of school. 
•	I will be responsible and keep food and drink away from my device.  
•	I will be responsible and report malfunctions, damage, or missing devices to their teacher who will then contact the Technology department.

•	I will be safe and never loan out or allow other users to log on to my device. 
•	I will be safe and keep my device username and password secure. 
•	I will be safe and responsible and only use my device in ways that are appropriate for education. 

•	I will be respectful and speak, type, and interact with others in a caring and educational manner. 
•	I will be respectful and not delete any files, apps installed by the district, or collaborative work created by other students.

•	I understand that the device I am issued is subject to inspection at any time without notice and remains the property of the Holley Central School District. 
•	I understand that while the school’s Internet filter works both on Holley’s campus as well as at home, I must use the Internet safely and only for educational purposes. 
•	I understand if damage is caused by dishonest, fraudulent, intentional, or negligent acts, I will be responsible for the full amount of repair/replacement, as stated in the Code of Conduct. 

•	I agree to return the device I was assigned in good working condition at the end of each school year so that I can reuse it next year.   
•	I agree to keep my device clean and free from stickers or other items that might deface or damage the finish, screen, or other components.

Your signatures below indicate that you are aware of the expectations for acceptable device use and care.

Parent Name ____________________________          Student Name __________________________           Date ______________

Parent Signature _________________________          Student Signature ________________________        Grade Level _________